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Sales and operations systemsthat drive growth.

More leads coming in, every enquiry answered, every quote followed up, and less admin for your team, so your business runs on systems, not on you. Already working in real businesses.

Book a strategy call See what we build

You'll speak with Beau Dean, the founder.

  • Free 30-minute strategy call
  • Fixed price, agreed before we start
  • Built on the tools you already use
  • Based in Sydney
What we build

Win more work. Lose the admin.

We look at your whole business, from first lead to finished job, find the biggest bottleneck, and build the system that fixes it. Then we move to the next.

01

Sales systems

From the first message to the repeat order, every stage of your sales pipeline gets a system.

  • Outreach: find businesses that are ready to buy and reach them first, with messages that sound like you.
  • Speed to lead: every enquiry and missed call answered within minutes, and calls booked into your calendar.
  • Follow-up and CRM: every quote followed up until you get a yes or a no, with every lead tracked in one place.
  • Repeat business: past customers brought back with win-back offers, review requests and referral asks.

Typical first project: the weakest stage of your pipeline, fixed first. Often that's enquiry replies, live in about two weeks.

Example: a new enquiry at 9:14pm
✓
EnquiryQuote request from your website
✓
RepliedPersonal reply sent in 38 seconds
✓
BookedCall booked for Thursday 10:00
02

Operations systems

Growth adds copying, chasing and checking. These systems take that work off your team, so you can take on more customers without adding staff.

  • Order and admin automation: orders, reports, approvals and hand-offs that run on their own.
  • Connected tools: enter information once and it reaches every tool that needs it.
  • Custom apps and dashboards: order trackers, portals and dashboards built around how your team works.

Typical first project: the manual process that costs your team the most time, automated end to end.

Example: a new lead comes in
Gmail
CRM
Sheets
WhatsApp

Logged in the CRM

Added to the pipeline sheet

Confirmation sent on WhatsApp

No one touched it

AI training: your team learns to use AI on their own real work, in hands-on sessions, and leaves with a one-page guide.

Start with one system at a fixed price, then add the next when you're ready.

Proof

Running in real businesses.

Built and proven inside a multi-million dollar Australian supplier, where these systems run every day.

Sales system Case study, B2B supplier

Sales enquiry CRM: every enquiry tracked to quote

Challenge

Enquiries came in through website forms, mixed in with spam, with no single view of who needed a reply.

What we built
  • 352 past enquiries brought in and sorted by customer type
  • New enquiries added automatically every weekday, with spam separated out
  • High-priority leads flagged, and overdue follow-ups listed every Monday
Result

Every enquiry is tracked from first contact to quote, and the best leads get chased first.

Read the full case study 
Sales system Case study, B2B supplier

Lead signal system: a weekly list of buyers to contact

Challenge

The best prospects show buying signals in public, on tender sites, in industry news and in job ads, but nobody had time to check them every week.

What we built
  • A Monday scan of tender portals, industry news and job ads
  • A watchlist built from hundreds of past contracts
  • A Friday digest of the signals worth acting on, with outreach tracked
Result

A repeatable way to reach the right buyers at the right moment, every week.

Read the full case study 
Operations system Case study, high-volume fulfilment business

Order dispatch app: orders sent with no copying by hand

Challenge

Orders arrived as shipping files on a server. Someone downloaded each one and copied the details across by hand.

What we built
  • Files collected automatically, with no order coming in twice
  • One live dashboard for the team, on a laptop or a phone
  • Orders marked ready go straight to Australia Post, with tracking links
Result

Orders now go from file to Australia Post every day without anyone downloading files or copying details.

Read the full case study 

Screens shown with sample data.

Book a strategy callSee all our work 
Technology and integrations

Whatever tools fit the job.

We pick the right AI models and platforms for each business, connected to the software you already use or built into something custom.

Claude
Claude Code
OpenAI
Gemini
Grok
Grokbot
Hermes
n8n
Make
Zapier
Gmail
Sheets
Drive
Calendar
WhatsApp
Shopify
HubSpot
Slack
Notion
Airtable
GitHub
Supabase
Vercel
Stripe
Calendly
FAQ

Common questions.

What does Chatsubo Digital do?

We find the biggest bottleneck in your business, from getting leads to delivering the work, and build the system that fixes it. Sales systems bring in leads, reply fast and follow up every quote. Operations systems take over reports, data entry and hand-offs, with custom apps where off-the-shelf software doesn't fit. We also train teams to use AI.

Can you help us get more leads, or only follow up the ones we have?

Both. We build outreach systems that find businesses ready to buy and reach them first, and make sure every enquiry you already get is answered fast and followed up. We can also bring past customers back.

What can you automate in our operations?

Most of the repetitive work between your tools: reports, data entry, approvals, onboarding and hand-offs. If someone copies, chases or checks the same thing every week, it's usually a good place to start.

Will AI replace my staff?

No. It takes over the repetitive parts of their jobs, so the same team can sell to and serve more customers.

What happens after launch?

It depends on the system. Some are handed over for your team to run, and some we keep running for you. We agree which upfront, before we start.

How long does it take, and what does it cost?

Most systems are live in two to four weeks. You get a fixed quote after the first call, so you know the price before we start.

Get started

Let's build the systemsyour growth runs on.

On a free 30-minute strategy call we look at how you win and deliver work, and show you where a system would help most.

  1. Free call to find the bottleneck
  2. Fixed quote
  3. Live in two to four weeks
Book a strategy call